File Size and Name
Your files should preferably be smaller than 5MB after conversion for
easy downloading. Conversion to PDF tends to diminish file size. If your
entire etd is bigger than 6MB before conversion it should
be split according to the following standard:
- Create one PDF file containing title page; abstract (and keywords);
ekserp/opsomming (en sleutelwoorde); table of contents; list of tables;
list of graphics; acknowledgements, preface and any other introductory
text that is not part of the main body of the thesis (you may not
necessarily have all these items as part of your etd). Call this
- Create another file containing the chapters and call this
01thesis.pdf or 01dissertation (as the case may be). If
the file 01thesis.pdf is bigger than 6MB before conversion split it into
smaller files containing one chapter each and maintain a relevant
filename structure such as 01chapter1.pdf; 02chapter2.pdf. DO
NOT SPLIT INDIVIDUAL CHAPTERS EVEN THOUGH THEY MAY BE BIGGER THAN 6MB.
- Create one file containing the bibliography/references and all
appendices and call this 03back.pdf. Keep the relevant numbering
structure if the body was split into chapters. You may also create
separate files for your references/bibliography and for appendices.
- Multimedia files may be kept separately and should be named
according to the convention of its type.
Example 1: (when the entire document is smaller than 6MB)
This standard will allow viewers to easily identify the relevant parts
of the etd via a common filename structure. It will
also allow viewers to quickly look at the table of contents and other
introductory information without having to wait for the whole thesis to
download, or to better determine if they want to see the whole thesis in
the first place. The standard is also an effective and simple way to
present an introductory view of a thesis at the outset.
Hint: Alternatively you may first convert the entire
thesis/dissertation to PDF and divide the file afterwards. This is
strongly recommended for for documents where the table of contents is
linked to the rest of the file.